Responsibilities

• Prepare journal entries and supporting documentation during the corporate monthly financial close.
• Assist the Plant Controller with performing balance sheet reconciliations during the corporate monthly financial close.
• Assist the Plant Controller with completing bi-weekly forecasts and the annual budget.
• Support analyses to improve forecast accuracy and operational decision making.
• Receive and reconcile invoices to purchase orders, purchase requisitions, and receiving reports for goods and services (three-way matching).
• Obtain appropriate approval for payment of invoices received that do not have a purchase requisition or purchase order number.
• Ensure that appropriate sales tax is either included on the vendor invoice or tracked on a daily log to assist Plant Controller with the monthly accrual and payment.
• Ensure transactions comply with financial policies and procedures.
• Responsible for the accurate coding and timely processing of invoices.
• Investigate and resolve all discrepancies associated with the processing of invoices.
• Ensure all documentation supporting invoices are combined and filed and maintain a monthly recurring payment log and ensure all vendors are paid within terms.
• Ensure all vendor invoices are scanned and saved with appropriate naming convention for posting by the Regional AP Team Lead.
• Review the coding of purchase orders and confirm the appropriate accounting treatment of invoices including prepaid expenses and fixed assets.
• Take weekly and monthly inventories, including raw material, spare parts, and consumable inventories.
• Ensure the accurate accounting of finished goods inventory shipped from the operating plant location to the port location.
• Monitor the plant’s load out function to ensure that all loads leaving are recorded in the software system daily.
• Effective communication with the port’s Office Manager to ensure that all loads leaving the plant were subsequently received by the port.
• Timely resolution of any daily reconciling items or potential inventory discrepancies.