Responsibilities

• Support regular presentation of project performance showing commitments to-date, spend to-date, forecasted spend, and budget adjustments through the project life cycle.
• Prepare all monthly financial reports including but not limited to month-end accruals for construction-in-progress per GAAP and company guidelines with supporting documentation.
• Track all project purchase order commitments, spend, and invoices against appropriate construction categories for accurate reporting and decision making.
• Work with third-party vendors during monthly close-out procedures to ensure correct invoice accruals and timely receipt of all goods and services during project life cycle.
• Partner with project management staff to ensure proper compliance with accounting procedures including reviewing, updating, and analyzing job cost estimates, invoicing and spend reports monthly.
• Support financial presentations and forecasting for capital projects.
• Communicate regularly with Project Managers, Project Budget Controllers, Procurement, and Corporate Accounting to ensure that all project finances are accurately reflected and reconciled.
• Ensure that all purchase orders have been properly approved within company authorization levels.
• Prepare timely project close documents originating from general ledger details and support the Fixed Asset team during the transition from capital in process to the placing of assets into service at the end of project life cycle.
• Process all vendor invoices, identify any purchase order variances, and obtain approval for payment per the guidelines of the company’s invoicing process.
• Accurately code and process invoices including lien waiver requirements, retainage calculations and retainage payments.
• Investigate and resolve all discrepancies associated with the processing of invoices, account reconciliations, and project reports.
• Provide project reporting as required by Senior and Project Management.
• Prepare and manage monthly reconciliation of the construction-in-progress general ledger accounts.
• Prepare journal entries to move costs to appropriate projects when necessary.