Responsibilities

• Supervise and manage the overall upkeep of the office premises, including building maintenance, housekeeping, and security.
• Coordinate and oversee routine and preventive maintenance for all facility equipment (e.g., HVAC systems, electrical systems, etc.).
• Monitor the performance of service providers (cleaning, security, catering, etc.) and ensure adherence to quality standards.
• Handle daily facility operations such as space planning, office layout, and reconfiguration.
• Liaise with external contractors and service providers for repairs, maintenance, and procurement of services.
• Negotiate contracts and ensure cost-effective and timely service delivery.
• Ensure compliance with health, safety, and environmental regulations.
• Conduct regular inspections to maintain high safety standards in the workplace.
• Implement emergency evacuation procedures, fire drills, and first aid management.
• Manage and track facility assets including furniture, IT equipment, and office supplies.
• Ensure accurate documentation of maintenance and repair logs.
• Assist in budgeting and monitoring facility expenses to ensure they are within approved limits.
• Identify cost-saving opportunities without compromising the quality of service.
• Act as the first point of contact for employees regarding facility-related issues.
• Promptly respond to facility requests and complaints, ensuring timely resolution.
• Work towards creating an energy-efficient and sustainable workplace.
• Monitor energy usage, reduce waste, and suggest improvements for a greener facility.