Interested in joining a growing company where you will work with talented colleagues, enhance a supportive and energetic culture, and be part of the climate solution? At Energy Solutions, we focus on the big impacts. And we believe that market-based programs can be a powerful force to deliver large-scale energy, carbon, and water-use savings. Since 1995, we’ve harnessed that power to offer proven, performance-based solutions for our utility, government, and institutional customers.
About the Role
We are currently seeking a full-time Administrative Facilities Partner II, to join our Business Operations team and work in a hybrid setting for our Chicago, IL office.
Responsibilities
Answer main office phone and route calls and messages to appropriate recipients
Maintain general order of the office by ensuring common areas, including kitchens, are neat and organized
Making certain that office equipment is in working order and, communicate with office staff of need for repair
Ensuring all common space calendars are up to date and notify team of conflicts
Ordering office supplies and snack
Collaborate with Administrative Professionals Team to support company events
Update budget tracker with all expenses related to snack, meal, ergonomic and office supply purchases in a timely manner
Act as the liaison with maintenance professionals and vendors (e.g. UPS, Costco, Amazon)
Emergency preparedness coordination including; supporting an emergency response, communicating with first responders, and staff notifications
Travel coordination for individuals and group travel while adhering to Energy Solutions policy guidelines
Other duties as assigned
Requirements
Intermediate proficiency in the MS Office suite including Outlook, Word, Excel and PowerPoint
Experience with communication tools including Zoom, MS Teams and Slack
Significant travel coordination experience
Ability to work both independently and collaboratively while juggling competing priorities
Demonstrates initiative, flexibility, accountability, and ownership of assigned tasks
Exceptional time management, organizational, and multi-tasking skills with strong attention to detail